NORTHBROOK ATHLETIC CLUB SPECIAL MEETING
held on 14th October 2009 at Jaguar Sports & Social Club, Browns Lane
Present: B. Adams (Chairman), M. Baker (Secretary), A. Critchley
(Ladies Captain),
J. Hosie (Mens Captain), T. French (Members Sec),
R. Ladbury (Website), J. Ralph (Guest).
- Apologies – P. Stead (Treasurer), A. Houston (Running Advisor),
A. Fodor (Social Secretary),
B. Awcock (President). - Special Meeting Proposal – Tony French outlined the
following :-
I have been informed by Coventry R.E.V.S. (the organisation that supplies the Road Closure barriers and radio system, for our 10k Race) that they are disbanding at the end of the year.
This means that to continue holding our 10k race we would have to find alternative supplies of this equipment, since they are a requirement of permission by the Local Authority, to hold the event. That is; we require a Road Closure Order, must erect appropriate barriers and signs and have a radio communication system.
REVS need to dispose of the equipment (any surplus funds will be donated to a local children's charity) and have offered the trailer, barriers, signs and radio system to us for £1,000.00. The radio system is a brand new replacement of the unreliable ones we have been using.
Bearing in mind that we have been paying £250.00 each year for the services of REVS, it would appear to be a bargain with straight-line payback of 4 years. Also; previous enquiries of alternative to REVS produced quotes of £500.00 or more (but did include for the provision of personnel to control the system of road closures - would not quote for equipment only). There will be some ongoing costs such as radio licence, storage and maintenance of trailer, repairs and replacements etc. Tony Williams has indicated willingness to store the trailer. We could loan-out to other clubs (donations gratefully accepted), and maybe Allesley Festival will be interested in using them! - Special Meeting Decision – The committee unanimously agreed that we would approach REVS to purchase the equipment as discussed above. Tony French will draft details of a letter, and Mark Baker will then create a final version, to send to REVS communicating our interest. Also, the club will approach the Warwickshire Athletic Association to find out if any grants are available for purchase of this equipment.